(c)Date of Birth; and
(d)PayPal account details;
2.2 This Policy is intended to describe what information We collect; how We use it; and under what circumstances, if any, We disclose it. Please read this policy before using the Website or submitting any Personal Information. By using the Website, You are accepting the practices described in this policy.
2.3 We are bound by the Australian Privacy Principles (“APP”) of the Privacy Act 1988 (Cth) as amended by the Privacy Amendment (Enhancing Privacy Protection) Act 2012 (Cth) (“Privacy Act”) and are committed to safeguarding any and all of Your Personal Information that We may hold from time to time in accordance with those principles.
2.4 For the purpose of this Policy, the term Personal Information, in addition to that which is defined in the Terms & Conditions, includes personal information obtained from an individual or third party which, under and in accordance with the Privacy Act may lawfully be exchanged.
2.5 We will not disclose Your Personal Information collected about You otherwise than:
(a)for a purpose set out in this Policy; or
(b)for a purpose You would reasonably expect; or
(c)for a purpose required or permitted by law; or
(d)for a purpose otherwise disclosed to or permitted by You.
2.6 In respect of particular services that We may offer or provide to You, We may make other privacy disclosures to You or seek Your authority to use Your Personal Information in ways which are different from, or more specific than those stated in this Policy.
2.7 In the event of any inconsistency between the provisions of this Policy and those other disclosures, the other disclosures will prevail.
2.8 This Policy applies to this Website only. The Website may contain links to third party products or websites (such as payment sites like PayPal, Pin Payments, Braintree or similar) that are not owned or controlled by Us. We disclaim (and You agree to indemnify Us against) any loss or damage arising from a third party’s use of Your Personal Information contrary to this Policy. If You link to other third party websites, please review the privacy policies, if any, posted at those websites.
3 Collection of Personal Information
3.1 We will not ordinarily collect any Personal Information about You except where You provide it to Us or it is provided to Us with Your authority.
3.2 In order to participate in using Our Website, We may request certain Personal Information from You on the registration form and require You to create an Account.
3.3 The types of Personal Information We collect and store upon registration include Your name, address, telephone number, email address, and other relevant contact details which You provide to Us. Personal Information which You provide will be used and disclosed in accordance with this Policy or otherwise in accordance with Your express consent.
3.4 We will make every effort to advise You of the purposes for which We are required to collect Your Personal Information before that Personal Information is to be collected.
3.6 In some circumstances, We may also collect Personal Information which may be deemed sensitive. Unless the collection of sensitive Personal Information is required or permitted by or under the law, We will obtain Your consent to its collection.
3.7 We will collect personal information directly from You when You complete an online form upon registering for an Account, or deal with Us over the telephone, via email or in person, or visit Our Website.
3.8 We generally collect Personal Information such as names, email addresses etc when it is voluntarily submitted by Our visitors. This Information is generally used to fulfil Your specific request and to sign You up for Our service mailing list, unless You give Us permission to use it in other ways.
3.9 In the event that We receive unsolicited information about You, it will only be collected where:
(a )it is reasonably necessary for one or more of our functions or activities; and
(b )We obtain Your consent (where the information is sensitive information); or
(c) it is authorised or required under an Australian law or a court/tribunal order; or
(d) it is otherwise permitted by the Act.
3.10 Where Clause 3.9 does not apply, We will destroy any unsolicited Personal Information that We receive.
3.11 Notwithstanding Clause 3.6 above, We may on occasion need to collect Personal Information, including sensitive Personal Information, about You from third parties, including, without limitation, Our business alliance partners and Your agents. If required by law, We will obtain Your consent to collect Personal Information from third party sources and combine that information with the Personal Information which We have collected directly from You.
3.12 We only collect Personal Information about You that are necessary for Our functions and activities and ordinarily, You will be told the purposes for which We collect that Personal Information when it is collected. As a general rule, the collection of Your Personal Information will be necessary for Us to provide a service for You to maintain Our relationship with You.
3.13 Additionally, the purposes for which We will generally collect and use Your Personal Information will include:
(a) complying with legislative and regulatory requirements;
(b) performing Our administrative operations, including accounting, risk management, record keeping, archiving, and systems development and testing;
(c) managing Our rights and obligations in relation to external payment systems;
(d) conducting market or customer satisfaction research;
(e) developing, establishing, and administering alliances and other arrangements with other organisations in relation to the promotion, administration and use Our Products and Websites;
(f) developing and identifying products and services that may interest You; and
(g) telling You about certain other products and services, unless You choose not to receive such information.
3.16 You must be over 18 years of age or have consent of Your parent or guardian (who are over 18 years of age) to use Our Website.
3.17 Information may also be collected, even when You have not registered an Account with Us, when:
(a) You visit Our Website; or
(b) You make a purchase; or
(c) Any time You provide Personal Information to Us.
4 Personal Information about third parties
5 Usage and Disclosure of Personal Information
5.1 You authorise Us to use Your Personal Information to contact You about Our events and listed Products in which You may be interested in. During registration, We may offer You the opportunity to opt into Our newsletter as well as periodic email updates from Us regarding events, Products and Websites offered by Us, and where You have opted to receive such newsletters and periodic email updates, You authorise Us to contact You using the Personal Information which You have provided to Us.
5.2 Unless otherwise specified or required by law, You authorise Us to disclose necessary Personal Information to related companies and to any agents or contractors who provide services to Us in connection with the provision of services that You have sought from Us. These parties are prohibited from using Your Personal Information except for the specific purpose for which We supply them with Your Personal Information.
5.3 Subject to what is permitted by law, the types of third parties We may disclose Your personal information to include:
(a) Our agents, contractors and external advisors whom We engage from time to time to carry out, or advise on, Our functions and activities;
(b) Your agents and contractors, including Your legal or financial advisor;
(c) Regulatory bodies, government agencies, law enforcement agencies and courts;
(d) any person or organisations who introduces You to Us;
(e) Other organisations with whom We have alliances or arrangements for the purpose of promoting Our services (and any agents used by Us and Our business partners in administering such an arrangement or alliance);
(f) Anyone supplying goods or services to You in connection with a loyalty program which may be associated with a facility provided to You;
(g) debt collecting agencies;
(h) external payment systems operators;
5.5 We reserve the right to disclose Non-Personal Information to third parties including, without limitation, to analytics companies and business partners, to help Us understand usage patterns, to assist in product development and for advertising purposes.
5.6 We reserve the right to disclose Personal Information and Non-Personal Information with third parties where such disclosure is required by law, or when We reasonably believe in good faith that such disclosure is necessary to protect our rights or to comply with a judicial proceeding or legal process served upon Us.
(a) we believe on reasonable grounds that the overseas recipient is bound by legislation or regulation that is substantially similar to the APP which can be enforced against the overseas recipient; or
(b) you give us an informed consent to the disclosure of Your Personal Information to an overseas recipient who may not be bound by Australian law; or
(c) the disclosure to an overseas recipient is authorised or required by Australian law or a court or tribunal order; or
(d) it is permitted by the Act.
5.9 We may disclose both Personal Information and Non-Personal Information to a third party in a business transaction such as a merger with or acquisition by another company, or the sale of all or a substantial portion of Our assets, of which Your Personal Information and Non-Personal Information may be among the assets transferred. Where this occurs, We will notify You via an email sent to the email address which You provide to Us in Your Account.
(a) We have obtained Your consent to its use or disclosure; or
6 Your access to Your Personal Information
6.1 You may access, correct or update any of Your Personal Information which We have on You through the login function on Our Website.
6.2 Where You are unable to access, correct or update Your Personal Information, please notify Us in writing in order that We may effect repair of Our Website to enable You to access, correct or update Your Personal Information.
7 Security of Your Personal Information
7.1 We will use all reasonable efforts to keep secure the Personal Information and Non-Personal Information that We collect and maintain. Only our authorised employees, agents and contractors to whom You have given Your express consent (and who have agreed to keep information secure and confidential) will have access to this information. We will maintain strict procedures and generally accepted industry standards and take all reasonable care to protect and prevent unauthorised access to, or modification and disclosure of, Your Personal Information. We will take all reasonable steps to protect Your Personal Information from misuse and loss.
7.2 Notwithstanding clause 7.1 above, no data transmission over the internet can be guaranteed as fully secure and accordingly, We cannot guarantee or warrant the security of any information You send to Us through Our Website. You understand that any information You send over the internet is at Your own risk.
7.3 Notwithstanding the termination of Your Account with Us, You consent to Our holding Your Personal Information for the continuation of Your Account with Us and for the duration of seven (7) years subsequent to the termination of Your Account.
7.4 Your Personal Information will be returned or destroyed after the seven (7) year period referred to in Clause 7.3 has passed, provided:
(a) You do not owe Us any money; and
(b) There are no legal proceedings instituted against You, or
7.5 Subject to Our reserved rights to disclose and use Your Personal Information and Non-Personal Information described in clause 5 above, We will limit access to Your Personal Information to employees to whom We believe there is a reasonable need for Us to disclose Your Personal Information and Non-Personal Information in order for them to perform their duties.
8 Complaints about breaches of privacy
8.3 Alternatively, or if You do not believe that We have handled Your complaint satisfactorily, please refer Your complaint to the Federal Privacy Commissioner on 1300 363 992 or email to firstname.lastname@example.org.
10 Third parties